Expense claim at different/temporary client site Expense claim at different/temporary client site
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  1. #1

    Nervous Newbie


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    Default Expense claim at different/temporary client site

    I have been fortunate enough to have my current contract run over the 24 months. So I cannot claim expenses when I travel to my client base location of Manchester.

    However occasionally I have to travel to other client site in Newcastle and Birmingham lasting a few days to weeks. I'm incurring travel and hotel expenses when staying in Newcastle and Birmingham. Since these locations are temporary places of work can I claim out of pocket expenses?

    Many Thanks

    Sam.

  2. #2

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    Quote Originally Posted by sapsam View Post
    I have been fortunate enough to have my current contract run over the 24 months. So I cannot claim expenses when I travel to my client base location of Manchester.

    However occasionally I have to travel to other client site in Newcastle and Birmingham lasting a few days to weeks. I'm incurring travel and hotel expenses when staying in Newcastle and Birmingham. Since these locations are temporary places of work can I claim out of pocket expenses?

    Many Thanks

    Sam.
    As long as you don’t spend 40% or more of your time at any location then you can claim expenses when over 24 Months
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    But to answer the question, yes.
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    This exact scenario is one of the HMRC examples I believem
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  5. #5

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    Quote Originally Posted by sapsam View Post
    I have been fortunate enough to have my current contract run over the 24 months. So I cannot claim expenses when I travel to my client base location of Manchester.

    However occasionally I have to travel to other client site in Newcastle and Birmingham lasting a few days to weeks. I'm incurring travel and hotel expenses when staying in Newcastle and Birmingham. Since these locations are temporary places of work can I claim out of pocket expenses?

    Many Thanks

    Sam.
    The simple answer to this - and what I do now - is to get them to pay the expenses.

  6. #6

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    They meet the definition of temporary workplace so yes. You can claim travel expenses between home and the alternative site and between the (now permanent) and temporary sites.

    Are you also going to be recharging the additional travel costs? I would.

  7. #7

    I Am Legend


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    Interesting as I have 2 sites. I can work at either. When I get to 2 years(if I do) I might look at this again.

    How far geographically do they have to be apart? They are 12 miles apart....

    And yes I will ask QDOS before I do anything....

  8. #8

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    Isn't it to do with how far that 12 miles forms as part of the overall trip? For example if you're commuting from London -> Edinburgh then move to London->Edinburgh+12 you can't as the workplace hasn't demonstrably changed.
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  9. #9

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    Quote Originally Posted by b0redom View Post
    Isn't it to do with how far that 12 miles forms as part of the overall trip? For example if you're commuting from London -> Edinburgh then move to London->Edinburgh+12 you can't as the workplace hasn't demonstrably changed.
    Good point!

    So I live in North Wales. Commute to sidcup Friday/Sunday via train or car. Commute from sidcup to city or Wimbledon daily. Some days I have to switch offices during the day.

    Its 6 months so far - bet I don't get to 2 years....

  10. #10

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    Quote Originally Posted by radish2008 View Post
    The simple answer to this - and what I do now - is to get them to pay the expenses.
    Getting the client to pay for visits to other sites is more than reasonable. I've never had a client refuse that.
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