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Claiming Mileage From Client

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    Claiming Mileage From Client

    I am required to undertake some travel by car to meet some suppliers on behalf of my client. They has said I can claim this back from them.

    For commuting to work I claim the mileage rate from my ltd company at the standard mileage rates. But what should I be claiming from my client ?

    TIA.
    ______________________
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    #2
    Typically, it's usual to add this mileage to your invoice, and remember to add VAT too, if applicable.
    Clarity is everything

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      #3
      Sorry, just to be clear. The mileage I'm referring to is the mileage for meeting the suppliers, to which your client has agreed.
      It's this which should be added to the invoice, and have VAT added to it, if applicable.
      Clarity is everything

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        #4
        Depends what the agreement your company and the client is. If they agree you can "recharge" 45p for every mile your company incurred, assuming you're VAT registered, you can "recharge" 45p per mile and then apply VAT to the total @ 20%.

        If they have agreed you can only "recharge" 20p per mile then you can do this but you would still apply 20% VAT to the total.

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          #5
          Originally posted by kaiser78 View Post
          I am required to undertake some travel by car to meet some suppliers on behalf of my client. They has said I can claim this back from them.

          For commuting to work I claim the mileage rate from my ltd company at the standard mileage rates. But what should I be claiming from my client ?

          TIA.
          What is says in your contract. Or, if it is silent on the matter, miles travelled at a rate agreed between the two parties (start at 45ppm and see what happens).

          Then add it to your invoice as mileage expenses of x miles at y ppm.
          Blog? What blog...?

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            #6
            Originally posted by kaiser78 View Post
            I am required to undertake some travel by car to meet some suppliers on behalf of my client. They has said I can claim this back from them.

            For commuting to work I claim the mileage rate from my ltd company at the standard mileage rates. But what should I be claiming from my client ?

            TIA.
            What i do is have a mileage sheet (easily knocked up in excel) that shows the rate (45p) and the mileague and this calculates the full amount minus VAT.

            I then get them to sign at the same time as my timesheet, then when i invoice the agency i have 2 lines the first says rate per day/hour the second says mileage and i enter the total amount and the VAT is generated on both amounts

            Obviously thats for Mileage charged to the client, commuting mileage is put through to my accountant on my expenses sheet
            Last edited by Support Monkey; 18 November 2011, 11:57.

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              #7
              How much mileage are we talking here?
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                #8
                Originally posted by kaiser78 View Post
                But what should I be claiming from my client ?
                The maximum you can get away with plus VAT (assuming you are VAT registered).

                If there is nothing in the contract, then you need to negotiate and see what you can get from them. Get the agreed rate in writing somewhere, so they can't quibble over it.

                You may end up with more than the company repays the employee, you may end up with less.

                And it might be worth seeing about travel time at this stage, just in case they start taking the piss.
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                  #9
                  I have always put the rate through at the goverment approved rate 40/45pence per mile even when there only paying the permie monkey's 20p, unless its written into the contract saying otherwise

                  Comment


                    #10
                    Thanks for the responses all. To clarify, there is nothing in my contract relating to mileage claim amount, and I am required to travel probably no more than 200 miles.

                    I currently claim travel for commuting to/from client co from my ltd company, so I guess I just add this on ? I am within the 10k mile limit for this year still so sounds like I need to charge my clientco 45p / mile + vat.

                    I am also waiting for my accountant to clarify just to go via the formal channel.
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