Site Administrator

Freelance Site Administrator Role

Serving as the initial touchpoint and facilitator for all on-site guests, you will ensure a hospitable and professional atmosphere. Additionally, you will assist the document controllers in various administrative tasks and oversee services rendered by external contractors.

Primary Duties:

* Undertake miscellaneous administrative tasks as needed, using Microsoft software.

* Escort visitors to designated areas and offer beverages if needed.

* Manage and archive visitor documentation, and facilitate the issuance of work permits when necessary.

* Provide essential data and adhere to company guidelines during audits.

* Guide new employees to induction locations as part of the training team's support.

* Handle mail and parcels, distributing them to appropriate recipients.

* Collaborate with multiple departments to ensure seamless site operations.

* Maintain logs for incoming deliveries as mandated.

* Supervise the performance of outsourced cleaning services.

* Monitor office supplies inventory and place orders as needed.

* Assist in preparing time cards for external agencies and address related queries

Required Skills and Qualifications:

* Exceptional interpersonal skills

* At least one year of customer service experience

* Proficient in written and spoken English

* Robust administrative abilities

* Familiarity with Microsoft Word and Excel

Performance Metrics:

* Internal KPIs

* Task efficiency

* Precision in work outputs

* Attention to fine details

* Quality of intra-team relationships