Job Title: Purchasing Lead
Job Description: Rate (negotiable in line with experience)
We are looking for a Purchasing Lead, for our sister company Futuremotiv, who will report to the Project Manager and take ownership of the purchasing function, including raising purchase orders and liaising between the team, suppliers, and accounts, following up orders and making sure the invoices have been paid as well as the orders have been delivered.
As a senior role, this position is also responsible for ensuring purchasing activities comply with ISO 9001:2015, and for reviewing and upgrading purchasing procedures to drive continuous improvement across the function.
You will be in a busy role, with things changing dynamically, so you need to be self-motivated, flexible and confident in communicating to ensure tasks are followed through to completion.
The responsibilities of this position will include, but not be limited to:
* Review, develop and upgrade purchasing policies, procedures, work instructions and forms, ensuring they remain fit for purpose and reflect best practice
* Own the purchasing function's compliance with ISO 9001:2015, maintaining accurate records and supporting internal and external audits as required
* Sourcing, raising purchase orders via “iPlicit” admin support system, chasing orders or liaising with suppliers to issue pro-forma invoices, following up payment and making sure the order has been placed and delivered accordingly.
* Resolve any PO processing issues and liaise with the Project Manager to ensure prompt resolutions with suppliers.
* Providing assistance to the business on all matters relating to purchasing, using iPlicit.
* Work closely with wider business to delivery best value & practices
* Maintain / update the existing database of suppliers to manage end to end purchasing from ordering through to dealing with invoice queries
* Assist the finance team with opening credit accounts with suppliers and carry out a supplier evaluation for ISO Management purposes
* Provide guidance and support to junior team members on purchasing best practice and adherence to procedures. All activities and duties to be carried out to the highest standard and in line with the company values, standards and procedures.
Skills & Experience required:
* Working knowledge of the supplier base for electro / mechanical component sourcing in the Midlands
* Proven experience in a purchasing/procurement role, ideally including experience at a senior or supervisory level
* Sound working knowledge of ISO 9001:2015 quality management systems, and the ability to ensure purchasing activities remain compliant
* Demonstrable ability to review, write and upgrade purchasing procedures, work instructions and supporting documentation
* Strong negotiation, supplier management and continuous improvement skills
* Numeracy skills and attention to detail
* Self-motivated and flexible
* Confident in communicating on the phone and via email
* Competent with basic office software (email / MS Excel / MS Word)
* Good team player
* Excellent verbal and written communication skills.
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Additional Information:
The role is based on 40 hours per week, minimum of 4 days in the office (or at supplier sites).
Driving Licence essential.
Eligibility: You must have the right to work in the UK, sponsorship is not offered on this role
